Terms & Conditions

GENERAL ORDERING INFORMATION

These rules govern all transactions and it is impossible to checkout online without accepting them. We encourage all customers to call and ask questions about these terms and conditions! We are here to help.

ORDERING & TRACKING:

Whitaker Brothers® will be pleased to assist you by phone, fax, or e-mail during our normal business hours: Monday – Friday between the hours of 8:00 a.m. – 5:00 p.m. Eastern Time zone. All items can be ordered either using our secure online shopping cart, faxing a purchase order to 301-354-3003, contacting your sales representatives at 800-243-9226, or by e-mailing your order to internet@whitakerbrothers.com. We recommend that you not e-mail your credit card information. All prices are U.S. dollars and are subject to change. There is a $20.00 minimum order. Orders placed using our secure online shopping cart will receive a confirmation e-mail from Whitaker Brothers® with your order number. This number should be kept in your records should you need to check status of an order. To track an order, please call 800-243-9226 for customer service with your order number ready.

PAYMENTS:

All payments are to be made in U.S. currency. We accept checks, cashier checks, money orders, credit cards, wire transfers, and purchase orders pending credit approval. Mail checks to: Whitaker Brothers®, Attn: A/R Dept., 3 Taft Court, Rockville, MD 20852. First time orders paid by check are held until cleared by the bank. To avoid delays in shipping, please make sure that checks are made out for the invoice amount to include shipping charges and tax. There will be a $25.00 fee on all returned checks. Cashier checks, money orders, and checks can take up to 14 business days to clear the bank. We accept the following major credit cards: Visa, MasterCard, American Express, and IMPAC. Purchase orders will be accepted from approved customers only. To apply for credit, please call our Accounts Receivable Dept. at 800-243-9226. Approved customers are given a 30-day net credit for payment of invoices. Invoices unpaid over 30-days are subject to a 1.5% per month finance charge. International shipments must be paid in advance by wire transfer. For wire transfer procedures, please call or e-mail our accounts receivable department at 800-243-9226 or ardept@whitakerbrothers.com, prior to ordering.

TAX POLICY:

Orders with a “Ship To” address within the states of California, Maryland, Virginia, and the District of Columbia, will have all applicable sales tax added unless a valid tax exemption certificate is produced.

PRIVACY POLICY:

Whitaker Brothers® is firmly committed to your privacy. Any personal information submitted via our website or directly to Whitaker Brothers® will not be released to anyone. Whitaker Brothers® does not sell or rent customer information to any third party. You may submit sensitive data over our website with the assurance that:

  • This site has a VeriSign Secure Server ID.
  • VeriSign has verified the organizational name and that WHITAKER BROTHERS® BUSINESS MACHINES, INC. has the proof of right to use it.
  • This site legitimately runs under the auspices of WHITAKER BROTHERS® BUSINESS MACHINES, INC.
  • All information sent to this site, if in an SSL session, is encrypted, protecting against disclosure to third parties.

WARRANTY INFORMATION

Whitaker Brothers® warrantees that all products we sell are free from manufacturing defects. If a product received by a customer is found to be defective upon receipt, Whitaker Brothers® will exchange it at no charge. Warranties are machine specific and may vary depending on the policies of the individual manufacturer and product. Please contact us with any questions regarding specific warranties on products

CANCELLATIONS

Whitaker Brothers® will make every effort to cancel orders when requested. To avoid penalties, orders should be cancelled before items have been assigned a tracking number. We will not, however, be responsible for any costs incurred up to the point of cancellation to include shipping, restocking, and other fees. Never refuse to accept shipment of a product that you ordered. Delivery companies charge additional fees on top of the cost of return shipping, those fees will be passed on to you. Custom made or special orders may not be cancelled.

RETURNS & EXCHANGES

Products explicitly guaranteed in writing prior to the sale by one of our sales representatives can be returned at no penalty to the buyer.

All other returned products are subject to a 25% restocking fee with no exceptions. Orders are only returnable within 30 calendar days of delivery, in 'like new' condition, in their original packaging, with an RMA number. Custom or special ordered products are not returnable under any circumstances. Customers are responsible for the condition of a returned product until it has been received by the warehouse so insuring your package is highly recommended. Refunds are provided as money back by default or store credit upon request.

Please thoroughly inspect all products when they are delivered for damage and note any problems on the delivery ticket before signing. Once the delivery ticket is signed, you have contractually accepted it in exactly the condition that it was delivered to you in, and voided the insurance we put on all shipments.

All returns and exchanges are at the sole discretion of Whitaker Brothers, and are judged on a case by case basis.

* If you placed your order directly with a sales representative then speak with them to discuss your options for returning a product.

Attempting to initiate a return? Click here.

PRICING

Whitaker Brothers® reserves the right to change prices at anytime. Pricing can change do to special shipping requirements, promotions, or even errors in the catalog. In order to request better pricing, please call, chat, email or request quote. We are more than happy to assess all offers.

SHIPPING POLICIES

Delivery & Carriers:

We use the least expensive and most expeditious form of transportation to ship your products. We use a combination of UPS/FEDEX for items under 100 lbs. and motor freight for items over 100 lbs. Arrangements can be made to use a customer’s UPS/FEDEX account or other common carrier. Special services such as Next Day Service, 2nd Day Service, Saturday Delivery, and delivery via USPS are available at an additional cost. Please note that items delivered via motor freight are delivered to the loading dock only. Delivery does not include a truck with a lift gate or inside delivery service. Deliveries made to residential locations could also incur additional charges. If you require any of these services, please contact your sales representative.

Shipping & Handling Charges:

Shipping charges vary by item and are calculated based upon the weight of the item, dimensions, and shipping method used. All orders are subject to a minimum shipping and handling charge of $6.00. Please contact a Whitaker Brothers® sales representative for specific information regarding shipping charges.

  • UPS: $6.00
  • FEDEX: $15.00
  • USPS: $15.00

International Shipping:

International Shipping Click Below

Whitaker Brothers® can deliver your goods anywhere in the world! Shipments outside the U.S. (the 48 contiguous states) will usually incur additional charges and/or delays. Whitaker Brothers® is not responsible for any delays, customs, duties, brokerage fees, import, surcharges, and/or any other taxes and fees – imposed by countries or carriers. However, we will make every effort to facilitate a smooth transition and delivery. Please check with us before your order is placed should you have any questions concerning these issues. Military delivery to an APO/FPO can only be shipped via the US Postal Service with a 70 lbs. weight limit.

Shipping Notice / Damaged Goods:

DO NOT sign the delivery receipt until you have inspected and accepted the shipment for all physical damage. Packages are shipped in new condition. If packages are signed for without noting physical damage, we can not be responsible for the items you accept. DO NOT limit your ability to collect damage claims. Please note on the driver’s paperwork refusal of shipment or any other exceptions. Your notes on the shipping receipt or bill of lading will make it possible for us to pursue a shipping damage claim if applicable. Please unpack and inspect all equipment on receipt to ensure the correct item has been shipped and that it has not arrived damaged or not working properly. In any of these events, please contact our customer service department immediately. Once we have evaluated the problem, we will make all necessary corrections.